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What Do I File?


Contract Solicitations

The following forms must be included in contract solicitation packages (usually by the department contract coordinator) for anticipated contracts that meet the following criteria:

Contract Solicitation Criteria
Include in contract solicitation package
  • Goods and services contracts worth over $25,000, and lasting 3 months or longer; or
  • Financial assistance contracts worth $100,000 or more of any duration; or
  • Construction contracts, public leases, or licenses of any value and any duration.
  • Contract is anticipated to have a total value of $100,000 or more; and
  • Contract will require approval by an elected City office (City Council, Mayor, City Attorney, or City Controller).
  • Contract (or opportunity to be on a pre-qualified/on-call list) is solicited by a City proprietary department (Airports, Harbor, or Department of Water and Power); and
  • Contract (or selection for a pre-qualified/on-call list) will be with an underwriting firm or syndicate of underwriting firms; and
  • Contract will be for noncompetitive sale of revenue bonds.

* Electronic copies of filed forms 55 and 56 must be emailed within 10 business days after the bid due date to:
Filing Schedule

The following forms must be filed:

Due Date
Form Required
Period Covered
Jan 31st, 2024
Oct 1 - Dec 31, 2023
Apr 30th, 2024
Jan 1 - Mar 31, 2024
Jul 31st, 2024
Apr 1 - Jun 30, 2024
Oct 31st, 2024
Jul 1 - Sep 30, 2024
Jan 31st, 2025
Oct 1 - Dec 31, 2024
Required Per Activity

The following forms are usually filed by the department's ticket administrator:

Form Required
Due Date
Department distributes tickets or passes to an event.
Within 30 days of activity.
Department head serves in a ceremonial role.
Within 45 days of activity.

The following forms are usually filed by the department's ethics liaison at the discretion of their department head:

Form Required
Due Date
Department creates a position not designated on a COI Code that makes or participates in governmental decisions.
As soon as position is created.
Department signs a contract with a consultant who will be making or participating in making governmental decisions on behalf of the department.
As soon as department signs a contract with the consultant.
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Ethics Commission